Case Study

Charlotte Country Day School

Industry: Education

Contact: Amy Madsen, SPHR, SHRM-SCP, HR Manager

Challenge

As an elite private school, we expect the best from our students, our staff, and our outside partners. Unfortunately, the EAP provider we worked with for several years lacked professionalism and didn’t offer a full complement of human capital-related services. In 2013, we realized we needed an external partner who could help us make smarter hiring decisions and offered high-caliber professional counseling services.

Solution

We looked at several EAP providers and chose to work with MYgroup. Our employees use their counseling services as part of our school’s EAP, either for personal reasons or as part of a formal referral. Our campus is close to MYgroup’s headquarters, so it’s easy for staff to go in person. Their offices are very comfortable, and the quality of their counselors is excellent. I went to see them myself for guidance and found the entire process effective and reassuring.

Beyond their EAP services, we recently started using MYgroup to help us make critical managerial hiring decisions. When we have a key position to fill, Dr. Young and his team administer a variety of personality and intelligence assessments to the top applicants. They also do additional interviews, and then Dr. Young comes to the school to review the findings and make a recommendation.

Results

In terms of hiring, MYgroup has been instrumental in helping us make the right decisions. The insights they bring to the process remove some of the unknowns associated with filling a position, and, as a result, our management team is the strongest it’s ever been. On the EAP side, everyone from our groundskeepers to our senior staff use MYgroup to address and resolve a variety of personal and work-related issues.

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Supervisor Orientation Test

Welcome to your Supervisor Orientation Test! There are a total of 12 questions and you need to get at least nine correct to receive a passing grade. You may refer back to the Supervisor Orientation training materials if you need a refresher.

Which statement most closely describes an EAP?

A supervisor is not allowed to dispense a disciplinary action while an employee is being seen by the EAP, even if performance problems are continuing.

EAPs can reduce the risk of lawsuits by helping troubled employees resolve personal problems before they face adverse actions such as termination that can lead to expensive legal challenges.

Many professionals in the workplace may consult with supervisors, but the profession founded on the basis of helping troubled employees and consulting with supervisors in managing and intervening with troubled employees is:

Your employee says she has marital problems after you confront her about coming in late and calling in sick. As a result, you recommend that she call the EAP. The attendance problems stop. However, two months later, attendance problems return. Your prior discussion and recommendation to use the EAP was a "supervisor referral"?

Some employees have personal problems, but no performance problems. How would you respond: Your employee tells you she is having financial problems. She says if things get worse, she might have to file for bankruptcy. She has no performance problems. What would you do?

Your employee has a problem with absenteeism. When confronted, he says he will seek help from the EAP. A month later the absences continue. At this point, there is no need to make a supervisor referral because the employee has already gone.

Which one of these interactions with a troubled employee would most likely be perceived as serious and motivate change?

If you refer an employee to the EAP, but do not consult with the EA professional and do not provide written information concerning performance problems, all of the following are likely to happen EXCEPT:

If the employee is referred to the EAP, but refuses to sign a release of information, the supervisor will have no way of knowing if the employee followed through with the referral.

Meeting with an employee after referral to the EAP, and planning specific dates and times for other follow-up meetings is a powerful way of helping an employee feel a constructive sense of urgency to follow-through with the EAPs recommendations and reduce the likelihood of a return to performance problems.

You are concerned with your employee's continued absenteeism and problematic behavior on the job. You decide to refer your employee to the EAP. Unfortunately the employee does not go after agreeing to do so. How should you respond?